Poland Payroll Services

Q: How does payroll work in Poland?

On a monthly basis, both Employee and Employer are required to contribute into the ZUS (Zakład Ubezpieczeń Społecznych) – the Polish Social Security system. This includes contributions to State Pension, Disability Fund, Sickness Insurance, Health Insurance, Accident Insurance, Labour Fund and The Funds of Guaranteed Employee Benefits.

Q: What are the general employment rules?

Employees in Poland are entitled to a minimum of 20 days’ holiday entitlement. Poland has an interesting spin on seniority as increased holiday entitlement is given to those based on total employment served, including current and former employers. Individuals with 10 years or more of total employment across all employers are entitled to 26 days’ entitlement.

Q: What about dismissing an employee?

To terminate an employee in Poland, a procedure must be followed. In some cases, the employment can be ended by mutual consent. If the employer alone wishes to terminate, a different approach will be required. In either scenario, please speak with our Employment Law Specialists to ensure any termination is handled in a compliant manner.

Hiring employees in Poland

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Poland Payroll Services

Hiring employees in Poland

Currency

Polish Złoty (PLN)

Population

37,846,611

Capital

Warsaw

Official language(s)

Polish

Date format

dd/mm/yyyy

Fiscal year

1 January – 31 December

Hassle-free global payroll
Hire abroad from just 1 employee upwards
Fast 3-week setup
Dedicated expert local support

Why use PeoplePay?

Guaranteed Compliance

Robust, compliant payroll and hiring supported by a dedicated Account Manager.

Local Expertise

Avoid international payroll and hiring pitfalls including language barriers, regulations and employment laws.

Lower Costs

Reduced administration, no need for an in-country team, and consolidated, outsourced payroll.

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Poland Payroll

Get peace of mind with a streamlined, fully-managed payroll solution for 1+ employees.

Poland HR

Helping you hire compliantly, steering you through the local HR laws and regulations.

Poland Payments

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Employing in Poland

Payroll Services Poland

Simplify your business operations by using professional Payroll Outsourcing in Poland with PeoplePay Global. At PeoplePay Global, we are committed to making the process of Payroll Management an easy fixture to free you and your employees’ time to focus on the bigger picture.

With everything from Salary Calculations to Timely Payments, we ensure that it is taken care of with ease. Moreso, we will ensure that all management is compliant within the Polish Tax Laws, with ZUS (Social Insurance Institution) Contributions and Statutory Reporting.

Choose Payroll Outsourcing today for your Polish Business to ensure reliable and secure Payroll Solutions.

Polish Payroll Services

Streamline your business by choosing Outsourced Payroll Solutions in Poland with PeoplePay Global. Our team of experts will ensure that all Payroll Management is completed with ease through every aspect of the process, from Payslip Generation to Tax Deductions. ZUS (Social Insurance Institution) Contributions and Statutory Reporting will be ensured throughout, taking away the administrative burden for you and your team.

Our Polish Payroll Specialists will stay up to date with any changes within the local Tax Laws, Labour Legislation and Social Security Regulations to give you the peace of mind that your business is staying fully compliant throughout.

Payroll Outsourcing in Poland ensures that your Data Security is enhanced, providing transparent Reporting and reliable pay, so your employees are paid correctly and on-time.

Take the next step to a successful business today with PeoplePay Global Poland and maintain compliance, whilst having the freedom to support long-term business growth.

The national minimum wage for employees takes the form of a monthly rate (it may be converted to an hourly rate) and is adjusted annually.

As of 1 January 2025, the minimum remuneration is PLN 4,666 per month.

The minimum wage does not include overtime pay, retirement benefit, supplement for night work or special working conditions allowance.

Polish tax residents pay Personal Income Tax (PIT) on their worldwide income, whereas non-residents are subject to PIT on their Polish-sourced income only. The current rates in 2025 are:

Up to PLN 30,000 – 0% tax rate
From PLN 30,001 to PLN 120,000 – 12% tax rate
Over PLN 120,000 – 32% tax rate

Poland’s pension system has first and second pillars, with additional voluntary pensions plans available.

The first pillar is a mandatory pay-as-you-go scheme, where benefits paid are linked to the contributions paid over an individual’s working life. The value of the contribution is 19.5% of an employee’s taxable income, which is split evenly between the employee and employer.

The Labour Code sets out an employee’s working hours, which should not exceed 40 hours per week. Typically, this will be 8 hours per day spread over 5 days, although this can vary in some circumstances, if the weekly average is maintained.

Overtime is capped at 150 hours per calendar year and is compensated at a rate of 100% for any work completed during nights, Sundays and public holidays. Remuneration for overtime on any other day is paid at a rate of 50%.

Employee’s leave consists of several types:

Statutory time off or paid leave, which is 20 days per year for full-time employees, increasing to 26 days after 10 years’ service
Public holidays (varies slightly between countries, but there are 13 public holidays per year in Poland)
Maternity, Paternity and Parental leave
Sick leave
Special Event leave (2 paid days off per year)
Childcare leave

The employment relationship may be terminated by:

agreement of the parties
by notice
without notice
termination with advance notification, or
for reasons unrelated to the employee.

All terminations require a minimum notice period, which is dependent on the employee’s length of service as follows:

Less than 6 months: 2 weeks’ notice
Between 6 months and 3 years: 1 months’ notice
More than 3 years: 3 months’ notice

For more information about termination, please contact us.

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Frequently Asked Questions

On a monthly basis, both Employee and Employer are required to contribute into the ZUS (Zakład Ubezpieczeń Społecznych) – the Polish Social Security system. This includes contributions to State Pension, Disability Fund, Sickness Insurance, Health Insurance, Accident Insurance, Labour Fund and The Funds of Guaranteed Employee Benefits.

Employees in Poland are entitled to a minimum of 20 days’ holiday entitlement. Poland has an interesting spin on seniority as increased holiday entitlement is given to those based on total employment served, including current and former employers. Individuals with 10 years or more of total employment across all employers are entitled to 26 days’ entitlement.

To terminate an employee in Poland, a procedure must be followed. In some cases, the employment can be ended by mutual consent. If the employer alone wishes to terminate, a different approach will be required. In either scenario, please speak with our Employment Law Specialists to ensure any termination is handled in a compliant manner.